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AvePoint updates Cloud Records with improved lifecycle management

By Catherine Knowles
Thu 24 Mar 2022

AvePoint has released enhancements to Cloud Records, its SaaS platform, to help organisations improve information lifecycle management and ensure data resilience and compliance.

The updates to Cloud Records are designed to give organisations better control over their electronic and physical records, effectively managing their content through lifecycle outcomes from creation, to classification, and retention or disposal, in one centralised SaaS platform, the company states.

AvePoint director of information management Alyssa Blackburn says, “When organisations first moved to the cloud, the promise of free storage was enticing, and many never created lifecycle policies for the data they still continue to amass.

"But with growing storage costs and the myriad regulatory standards organisations now face, that has become both expensive and risky.

"The enhancements we’ve made to Cloud Records automate retention and disposal rules, and provide swift, safe information access retrieval, so that organisations can easily meet requirements and reduce storage overages at the same time.”

To help organisations seamlessly and securely manage the lifecycle of their information the following updates to Cloud Records have been made:

More complex search functionality: AvePoint introduced advanced search, using metadata to help users quickly locate records applying Boolean operators and multiple criteria fields. Saved search profiles for common use cases can be created and applied to streamline IT processes for typical information access requests, ultimately boosting productivity.

Delegated administration: To protect the integrity of critical data, and in many cases, classified information, organisations can now configure different admin user profiles to perform certain actions, controlling who has access to specific areas of a shared tenant. Taking it one step further, organisations can add access control to files, classification schemes, and even devise rules based on user profiles.

Additional content sources: Organisations can now manage the lifecycle stages of content across many repositories like Microsoft 365 - including OneDrive, Teams, Groups and SharePoint sites, and Exchange - file systems, SharePoint on-premises, and physical records. Specifically, AvePoint enhanced its physical records module to account for highly complex physical records management systems that require customisation.

Customer Australian Transport Safety Bureau records manager, Angelo Santosuosso, says, “In the past year, we’ve been able to work with AvePoint to modernise and automate the management of critical records, while abiding by the Australian government’s requirements. AvePoint’s recent updates to the Cloud Records interface and dashboards have made it even more intuitive and efficient for us to navigate.”

Committed to securing customer data, and backed by AvePoint’s security and governance framework, Cloud Records is FedRAMP (moderate) authorised, IRAP assessed, and VERS and NARA compliant.

Cloud Records is also available for channel partners to help their customers reduce risks associated with information over-retention, minimise premature deletion, and meet various requirements with a secure, and automated information management system.

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