Story image

Why organisations need to implement information management solutions

11 Dec 18

M-Files 2019 Intelligent Information Management Benchmark Report reveals 96% of employees face difficulty finding most recent versions of documents

New research has revealed the persistent challenges global organisations face managing information assets after 83% of office workers admit to recreating documents which already exist because they have been unable to find them on their corporate network. 

This follows a global research study commissioned by M-Files, the intelligent information management company.

The M-Files 2019 Intelligent Information Management Benchmark Report, accounting for the UK, US and France, as well as the DACH, Nordic and A/NZ regions, was conducted by Vanson Bourne, surveying 1,500 office workers from private and public sector organisations, in order to understand their document and information handling practices and challenges in the workplace.

Overview:

1. 45% of employees find searching for documents and information challenging and time-consuming.

2. The UK and US have mirrored experiences when searching for documents and information with just under half (43.5% for the UK and 45.6% for the US) of organisations reporting challenges around this.

3. 96% of all employees globally face some sort of difficulty when looking for the most recent version of a document or file.

4. 95% of UK employees equally express frustrations when searching for the most recent version of a document or file.
 
Greg Milliken, Senior VP of Marketing at M-Files, states that findings reinforce the persistent frustrations felt by employees towards information handling. He says that it is imperative organisations find better, more intuitive ways for managing documents – failure to address this could have severe repercussions for an organisation. 

This could include hampering productivity and staff retention, as well as an organisation's ability to demonstrate compliance in accordance with regulations such as GDPR, when handling and protecting information. 

He says, “Information and the speed at which it flows throughout an organisation is a key determinant of business success. The faster your staff can find and leverage information, the better your chances will be for achieving a competitive advantage.

“Looking at the results it’s clear that all organisations – regardless of sector or geographical position – are united in the challenges they face towards information management practices. Managing the information and data within an organisation is more complicated than ever.” 

“The volume of content that the average organisation creates has risen significantly and it's often stored in a wide range of different systems or spread across shared network drives which makes it difficult and time-consuming to find and control.” 

By implementing a flexible, powerful and simple to use information management solution, employees will supposedly no longer need to waste time searching and recreating documents, enabling them to work more productively, and add more value to their organisation. 

Fujitsu takes conservation prize for immersion cooling system
The prize was awarded for the Fujitsu Server PRIMERGY Immersion Cooling System that can reduce power consumption by up to 40%.
Why it’s critical to deploy emerging technologies in ways that will benefit society
“Technologies like 5G, quantum computing, artificial intelligence and biometrics are individually disruptive, but collectively they will completely rewrite global trust models."
Why 37% of enterprises believe in artificial intelligence
The number of enterprises implementing artificial intelligence grew 270% in the past four years and tripled in the past year, according to Gartner.
NetFoundry signs new partner to implement cloud solutions
NetFoundry AppWANs can supposedly facilitate enterprise application deployment and operations, such as SAP on Azure.
Common missteps on the path to enterprise mobility
Many organisations don’t think broadly enough when it comes to mobilising staff and workflows, focusing instead on only the most obvious users and needs.
Expert comment: Google fined US$57mil for GDPR breaches
The committee examining the breaches found two types of breaches of the GDPR.
McAfee customer choice for Cloud Access Security
“This is the second time that McAfee has been named... and we believe this demonstrates our ability to stay ahead of the pack.”
What it takes to be a successful leader during the ‘fourth industrial revolution’
"Leaders are more realistic about what it will take to succeed, and they appear particularly focused on societal impact and workforce development as two critical components of their future success."